MINUTES
of PTA Meeting held on Wednesday, 9th November 2011 at 7.30pm
Present: S McTaggart, D Arnold, H Unsworth, H Jones, S Rioux, N Sherry, E Stevenson
Apologies:  From S Tortell, L Fildes, J Power, E Malam, S Hughes, J Whisker, M Dyce
Welcome: SMcT formally welcomed all to meeting
Minutes of Last Meeting:  Accepted.
Matters Arising:
Fireworks:  HJ to confirm amount for HU to sort out payment with Rotary.
Plant Sale: HJ will follow up with Lisa Fildes as deadline of Dec for ordering was mentioned.   
Open Day: Parents sign up – possible list with Mrs Darroch – HJ to chase.
Communication Group: ongoing – SR and ST to report back next meeting.
Uniform Sale: HJ reported that some clothing had been left with Mrs Davey – publicise this fact in newsletter would be good (good quality uniform with labels taken out). Non acceptable uniform to go to Bags2School or other. Mrs Davey happy to keep a separate record of monies raised selling 2^nd hand uniform for PTA.  HJ to monitor.
Bag2School: HJ will send out email to ask for volunteers – also need notice on PTA notice board. Due to School Policy/Health & Safety DA needs to brief all volunteers for risk assessment.  HJ to email DA list of volunteers so they can receive the info prior to the morning.
Gift Aid: Agreed to go ahead with claiming this on ticketed events eg Disco, Xmas Party, etc
PTA Notice Board: Thanks expressed to NS for the new indoor PTA notice board.
AGM: Following discussion with Mr Davey it was decided to have it the AGM in the New Year.  Date of February 1^st confirmed.
Shed:  Thanks expressed to Jane Power, Sue Hughes and Doug MacMaster for clearing out the PTA shed.
Questionnaire – tbc with ST.
Chair’s Report: SMcT gave a brief overview of the way the PTA is now developing and some guides as to how to best communicate summarised as follows:
AOB to be moved to the beginning of the meeting giving all a chance to contribute early on – all should feel free to put forward ideas.
Meetings should be structured so that business can be concluded in about an hour – maybe an opportunity for socialising after the meeting.
Decisions made either at the meeting and formally agreed or communicated as a suggestion to PTA Chair /DA through Sara Rioux so other members can then be consulted as appropriate and all informed as necessary.
Agenda to be kept tight and focus on key areas for discussion.  If anyone has other suggestions they can be put forward formally for us to agree and task out any action between members or via DA in school.
Consultation will happen as far as is practicable but ultimately by PTA chair in consultation with school.
Hallowe’en Disco: Very successful again making £560. Points for consideration:
o Must ensure an appointed First Aider is clearly identified at all events.
o  Possibility of raffle at disco.
o  Need to re-enforce responsibility of parents to look out for their child/children and take responsibility for them – not PTA’s responsibility to look after children especially if they have medical conditions.
o  Discipline issues reported and DA will emphasise at school prior to any future events of this nature that any children not behaving in an appropriate manner will not be able to participate in the future.
Treasurer’s Financial Report
£2239 CR in PTA main bank account and £1703 CR in mini-bus lottery account.  Discussion about whether Mini bus monies could be donated to school for main ICT instead.  Agreed in principal that this was probably a good idea in the long term.
Agreed to have signage for minibus paid for by PTA – ES and DA to arrange.
Christmas Party:  Minutes separately issued.
Date of Next Meeting: 23^rd November 2011 at school 7.30
The meeting was closed by SMcT at 9.00pm

MINUTES
of PTA Meeting held on Wednesday, 12th October 2011 at 7.30pm
Present: S McTaggart, D Arnold, H Unsworth, H Jones, S Rioux, S Tortell, L Fildes, J Power, R Stott, E Malam, S Hughes, J Whisker
Welcome:  SMcT welcomed all to the meeting.
Apologies:  From N Sherry, E Stevenson
Minutes of Last Meeting:  Accepted with amendment that DA was in discussion to have a gentleman’s evening sometime in the New Year – venue being currently under investigation.
Matters Arising:
Hallowe’en Disco: SMcT now confirmed DJ.  JP volunteered to sell tickets to Nursery and volunteered to buy tuck (HU to send through details of last tuck expenditure). ST sorting out disco helpers rota. SR and JW  to meet Mrs Tasker at the venue for the keys.  Fruit bowl to be available for healthy snacks and raisins.  LF has provided decorations and prizes.
Christmas Cards: Thanks to all who helped process these – ST reported a profit of £279.50 from this endeavour with 161 children having participated.  The cards will arrive in the first week of December.  Next time no cash!
Fireworks:  Tickets and posters have been received (HJ has tickets) – still waiting for letters to be sent out. DA to send onto admin asap.
Christmas Party: Meeting on Wednesday 19^th at Bassett Hound.  DA to definitively confirm Santa and SH confirmed Dumbledore would be available.
Plant Sale: LF and ST sorting out plant list and PTA mark up.  Plants to be ordered In Dec for delivery in spring – perhaps combine their arrival with a spring fayre/car boot/other event.
Open Day: JW, EM, SH, ST able to assist (SR with set up). To be at school at 9.00am.
Communication Group: ST and SR met with Frank Murphy (ICT technician) who has given PTA access to the school website – own PTA calendar of events, breaking news banner, password protected discussion board for core PTA members and a general news area.  To be available the week after half term.  All items for public use still need to be vetted by school before publication.
Future Events
Uniform Sale: HJ reported some parents had asked about the possibility of second hand uniform being available for sale in the form of a uniform sale.  After discussion it was agreed that Mrs Davey be approached to see if she will accept 2^nd hand uniform for the shop.  DA to follow up.
RoadRunners: HJ  reported that the Redcourt Road Runners had raised £91 on the 5km and thanks to all who ran.  Mrs Kearney also kindly donated her prize money for first lady in to the PTA.  Mrs Chan and others had expressed a wish to do the Santa dash.  Due to the amount of money being asked of parents currently it was decided that no monies were to be collected for this as it was so close to Christmas.
Bag2School: HJ confirmed next pick up date as 16^th November. Parents had asked if there was storage if bags were dropped off very much earlier but no storage is currently available.
Stamps: ST had taken all the current bags of stamps for “processing” as charities can get up to £30 per kilo of foreign stamps.  However they have to be cut in a certain way to get this price (otherwise considerably less).  Prep 6 girls are currently helping with this task.  Suggestion made that if not cost effective to finish collecting the stamps. ST to report back at a later date on feasibility.
Gift Aid: ST asked if this was something the school had considered as it meant that in every £1 donated the PTA would get an additional 25p.  Some financial recording would need to occur impacting on Mr Alcock and HU.  DA to investigate further as to the finance department’s obligations in this.  ST to forward on information to DA.
PTA Notice Board: SR had suggestions including newsletter (still currently awaiting approval – DA to action), some photos of the roadrunners (HJ), fireworks newsletter and photos of the committee ready for Open Day. (HJ to send Mrs Sherry committee picture).
AGM: decided to be week beginning Nov 14^th dependent on accounts. SMcT and HJ to see Mr Davey on Thursday so will be further discussed then.
Treasurer’s Financial Report
No change from last time and Mini Bus lottery officially handed over to JW.
Minibus Lottery/100 Club
Now officially overseen by JW.
AOB
Gazebo - Possibility of now keeping it if storage can be found or current storage is acceptable.
Shed - to be cleared Thursday 13^th by JP and volunteers. Doug MacMaster volunteered use of van if needed for rubbish – if Van needed volunteers to contact school reception for health and safety precautions to be taken for van to come onto premises.
Questionnaire: RS asked if a questionnaire had been done to ascertain what parents wanted events wise and what they could offer the PTA.  ST is compiling one and hoped it would be sent out in the near future.
Badges for Open Day: JW kindly offered to make PTA badges for volunteers helping at Open Day.~
Date on Next Meeting: tbc due to AGM date.
The meeting was closed by SMcT at 8.30pm.

MINUTES
of PTA Meeting held on Wednesday, 11^th May, 7.30 pm
Present: K Davey, S Mctaggart, S Rioux, H Jones,  L Fildes, H Jones, E Stevenson, N Sherry, H Unsworth
Welcome: S Mctaggart
Apologies: J Power, I Moos, D Arnold and S Tortell
Minutes of Last Meeting:  Accepted
Matters Arising: To be covered in this meeting
Summer Ball: SMcT summarised the situation as the PTA had come to a decision to cancel the Summer Ball due to cost.  It was agreed that in future for events of this magnitude, costs were to be looked at in detail and profitability assessed more thoroughly before going ahead.  It was also unfortunate that the decision had to be made over email and no comments regarding the decision were addressed to anyone personally.
Car Boot Sale: Next car boot to be held at 11am on 11^th June.  To include more child activities such as hook a duck, lucky dips etc.  Also cream teas or other.
SR reported back that it would have been good to have a gardening section at the next Car Boot but no contacts had been forthcoming at this time – future events possibly.
SR agreed to get a blank banner made up – logo needs to be found from school of high quality and SR will also put information on for the Car Boot in June. 
HJ to put request in newsletter for volunteers to leaflet for Car Boot.
Future Events Summer Term 2011: School Disco to be investigated – HU to ask St Saviour’s for possible dates and also disco contact.
Glow lights to be purchased for resale.
Financial Report Accounts as of 11/03/2011
Mini bus account : £1151.46  
Current Account: £3201.02
AOB: Agreed for PTA to go ahead and purchase new gazebos – smaller and easier to put up.  Old gazebo to be put up and photographed for resale.  N Sherry to email through details of gazebos.
Volunteers to voucher count yet to be asked for as newsletter was too late for issue last term.
DONM: Wednesday 8^th June 7.30 at school.
Meeting ended at 20:05.

PTA Meeting held on Wednesday, 02 March 2011, 7.30 pm

Present: S Mctaggart, D Arnold, H Unsworth, H Jones, S Rioux, E Stevenson, N Sherry
Welcome from SMcT
Apologies from: J Power, I Moos and L Fildes
Minutes of Last Meeting  Accepted
Matters Arising  
Mandates – still outstanding from DA and SMcT.
Alcohol stock take under taken by SR and HU – report forthcoming.
DA to provide HJ with Governor Mary Garvey’s contact details.
Car Boot Sale
SMcT reported of legal information she had gathered from Wirral Trading Standards/Council etc – no firm policy applied to Car Boot Sales but as long as school had agreed to it we were fine.  SMcT would inform police as a courtesy.
A list of dos and don’ts to be sent out to sellers.
Flyer to be circulated next week and JP will advertise at St Josephs and Holy Name churches.  NS also to distribute flyers and would be prepared to push flyers through doors locally.
Possibility of a vinyl banner discussed and SR to source and liaise with DA.
Informal meeting to be held on Wednesday March 16^th at the Bassett Hound Pub, Barnston Road, Thingwall at 8pm
Future Events 2011/2012
a) Plant Sale: SR to investigate a gardening “event” possibly to be hosted at school.  Decided not to go ahead with plant sales on the lines of in previous years as too labour intensive for very little profit. Ideas for gardening event included hanging basket demo or vegetable gardening.
b) Sports day: Decision to do cream teas at these events and invite juniors/infants to bring in scones.  Volunteers to be infant parents/carers for junior sports day and junior parents/carers for infant sports day.
Treasurer's report/information
HU gave an overview of monies received. Mini-bus Acc: £1030.40; Current A/C: £3201.02
Mandates completed by HU and HJ to date.  (See Matters Arising).
Minibus Lottery/100 Club
Mini-bus lottery – relaunch flyer to be produced by SR.  List of numbers and participating members circulated.
DA to draw during Monday’s assembly.
AOB
DA discussed raising the profile of the PTA within the school.  Suggested means of communication included website (undergoing changes), electronic screen in foyer, newsletter, possible face to face events eg cheese and wine etc.  HJ to produce first newsletter after this meeting.
Redcourt Runners – suggested we have a fun run tbc.
DONM: Wednesday April 6^th  at 7.30pm at school. NB Date change to first Weds in month.
Summer Ball Meeting
Jamie Kimpton eager to get the ball rolling and to have contact names to liaise with.  SR and HU to head up subcommittee.
Suggested that we would need 25 table captains ideally and to include band, dj, 3 courses and some alcohol.
IM to be contacted (HJ) re: band and HJ has a contact to follow up.

Meeting ended 9.00 pm

REDCOURT PTA

Meeting held on Wednesday, 09 February 2011, 7.30 pm
Present: S Mctaggart, D Arnold, J Power, L Fildes, M Fildes, H Unsworth, H Jones, I Moos

Welcome from Mrs McTaggart
Apologies from: J Whisker, S Tortell, S Rioux
Minutes of Last Meeting  Accepted
Matters Arising  
Christmas Cards have been investigated by Ms Tortell and we have signed up with Cauliflower cards.  Mrs Sherry to be the art link for designs nearer the time.  This is not a binding commitment.  Cards priced at £5.50 per pack of 12 and £4.50 for each pack thereafter with no minimum order.  PTA retain £1 for each pack sold.  The cards can be made with a range of materials including collage and glitter.
Confirmation from school had been received that the Car Boot sale can go ahead on March 26^th and that St Anselm’s has been booked for the Christmas Party on Dec 10^th.  Also Beady-beady lady, Aimee (Perfect hair) and David Fall have all been booked with time of the party tbc.
Summer Ball
Confirmed that this will be booked for Redcourt on 11^th June – Old Anselmians have it for 1 or 2 weeks.  The venue can hold about 300.  Agreed to make it a black tie event and for price to be £45 and for tables to be sold rather than individual tickets.
DA to check with Mr Kimpton about tables and decorations/cloths/catering  - whether we have to provide anything extra.
Possibility to use Heatons for printing costs and to approach school parents for businesses to advertise in any Ball programmes. (Contact Dave Fielding – Scarlet F in Prep 5)
Band possibilities to be investigated further by LF and IM.
Sub committee to meet after PTA meetings from March to organise details.
Future Events 2011/2012
HJ had done a draft questionnaire which it was agreed would be sent to all parents to ascertain interest in future events.  To be emailed to PTA members for comment and then circulated to parents next week.
Car Boot – revision of numbers of cars to be approx 60 to include staff car park.  Agreed for times to be 10.30-11.30 set up for cars (refreshments area can be set up at any time earlier) and open doors at 11.30.  Cars to remain until 2.30 (Health and Safety).  IM volunteered to help with guiding cars in on the day.
HJ to do a flyer/information/booking form to request volunteers for the day and to take bookings.  Pitch price agreed at £7.
Refreshments to consist of hot dogs, BBQ (burgers), tea, coffee, soup, soft drinks and tuck.  BBQ will need to come from fields.  DA thought that Doughnuts could be forthcoming…
Treasurer's report/information
HU gave an overview of monies received. Current standings in the bank: Mini bus £643.35; Redcourt PTA £3301.37.
Mandates to be completed shortly once new signatories have been security checked by bank (DA, SMcT, HJ).
Mrs Rioux and Mrs Unsworth to do a stock take of alcohol left over from Christmas party on Friday.
Minibus Lottery/100 Club
Spreadsheet produced of Club members – this is to be relaunched once payments have been confirmed and balls drawn for months up to December.  Draw to be made during assembly – best one pinpointed was the achievement assembly.  Mrs Chan has offered to help but as she only works on Fridays this may not be possible to tie into achievement assembly.  DA to continue to investigate possibilities of other staff involvement.
HJ to pass on Angela Guy’s details to HU for queries.
AOB
HJ mentioned that one of the governors, Mrs Mary Garvey had kindly expressed an interest in helping the PTA with some ad hoc tasks (especially the 100 Club).  DA to get details for HJ to contact her.
DONM: Wednesday March 2nd at 7.30pm at school. NB Date change to first Weds in month.

The Meeting ended at 8.25pm.

REDCOURT PTA MEETING

12th January 2011 7.30pm

Present D Arnold S McTaggart H Unsworth H Jones

Welcome Sue welcomed everyone to the meeting.

Apologies S Rioux, J Power, L Fildes, S Tortell, I Moos

Minutes of Last meeting Agreed Matters Arising None Feedback from Christmas Party Very positive overall and Mr Arnold expressed his thanks to all those who had contributed to the running and organisation of the Christmas Party this year. Points to consider for next year: stalls selling gifts within price range of children; possible discount on tickets for families with more than 2 children; earlier timing.
Future Events Ball – email to be sent out to request an expression of interest to parents (HJ). Mr Arnold to investigate the possibility of sharing marquis hire with Old Anselminians. Easter event – after discussion decided that as Royal Wedding was during Easter holidays we wouldn’t have an event for this, but to do an event possibly after school on the last Friday in term before the Easter break- easter egg hunt/bonnets tbc.
School Disco – Agreed it would be a good idea. Due to the size of the school hall another venue needs to be found – possibility of Thornton Hough Village Hall (HU to contact and find out prices/availability). Dates either May 20th or June 11th. Due to numbers to be split into infants and juniors.
Car Boot – possibly 2nd half of this term – Mr Arnold thought c. 40 cars would fit into the yard. Date of 26th March suggested with a start time of about 11:00 (Saturday school on so can’t be too early). PTA can offer refreshments and perhaps hot soup. Mr Arnold to check if any objections to holding a car boot. Price per car around £10 but subject to further discussion.
Christmas Cards (made by the children and printed) – Stephanie Tortell had mentioned these and was happy to sort them out should we be wanting to go ahead with them. Agreed that we needed to find out minimum order quantities and prices: how much would go to the school as well as overall cost. HJ to liaise with ST about this.
Christmas party – date possibly 10th Dec and to have it earlier (times tbc). Mr Arnold to ask Mrs Nelson or other to see if the date can be booked. HJ to book David Fall following this.
Treasurer’s Report HU provided an overview of financial position. It was decided that to get an accurate view of the expenses incurred for the Christmas party a stock take of alcohol not used to be taken in the next weeks. This will give a more accurate position regarding profitability of events for the PTA. HU to contact and speak to the accountant for clarification.
HJ to email HU PTA letterhead template for her to contact bank regarding charges etc.
NCTPTA membership was agreed and forms signed. New bank mandate also passed over and partially signed.
Confirmation of Future Meetings
Agreed to 2nd Wednesday in the month at 7.30.
Minibus Lottery/100 club
SMcT suggested a task force be set up for this and will meet with HU to go through new paperwork which HJ handed over at the meeting from previous executive. Mr Arnold was happy to have the draws take place during the Monday achievement assembly and would seek out a suitable "recorder" for passing on winners information to the PTA. Retrospective draws to be taken at the next PTA meeting.
Communications
Mr Arnold suggested that the PTA send messages via him to be emailed using the school email lists for non-urgent communications. Also all requests to school to be channelled through Mr Arnold who will then delegate as needed. AOB Bags2School dates in May and October provisionally booked. Fireworks – agreed to support Round Table again this year with the possibility of selling glow sticks etc in the car park prior to the event. More publicity needed this time. HJ raised the question of who counts all the vouchers collected over the year. Mr Arnold to confirm.
DONM – Wednesday 9th February 7.30pm.
Meeting closed at 8.55 pm.

REDCOURT PTA MEETING
15^th September 2010
Present                                                                                 Apologies

D Arnold, SK Spreag, J Power                                          S Porter, A Guy

H Jones, S Rioux, Mr & Mrs Wallwork                             C Gould, N Murphy

A Drace-Francis, S McTaggart                                          L Doran                     

H Unsworth, L Fyldes, C Cormack
Welcome

Mr Arnold welcomed everyone to the meeting.
Apologies  Noted
Matters arising

A parents recruitment flyer is to be sent out.

A letter is to be issued requesting helpers for the Christmas party and Bags2School.
SR suggested that we promote a web portal schoolfunds.co.uk, from which we can gain points from people shopping online.  The PTA diary is also to be put into digital format.
Events
Christmas party

SR & HJ suggested secret Santa for this year’s party and also the establishment of a working party to organise the event. The date is the 4^th of December and the entertainer will be confirmed by HJ and S Ashton has offered to assist in buying for the bar. A letter will be sent out to parents in the next two weeks.

Fireworks

The suggestion made by J Kimpton to DA was to support Tranmere’s Fireworks event, from which we will gain a commission. DA is to contact JK for details and report back.
AGMThe AGM will be held on the 6^th, 11^th or 13^th of October depending on the availability of accounts.

Three nominations have been made for the committee so far.

Chair              -          Sue McTaggart

Treasurer        -          Helen Unsworth

Secretary       -           Helen Jones

Treasurer’s report

To be submitted at AGM.

AOB

The PTA is looking at setting up a Facebook page and a working group is to be established by HU with consultation from KSD.

Next meeting AGM October.

REDCOURT PTA MEETING

8^th June 2010

Present                                                                                 Apologies

D Arnold                                                                                KS Davey
ST Porter       S Taggart                                                                                          
A Guy             M Fildes                                                                    
SK Spreag    S Rioux                                                                     
                                                                       

Welcome

Angela welcomed everyone to the meeting.

Apologies  Noted

Matters arising

Mr Arnold thanked the PTA for the donation which enabled the purchase of the new minibus, which is being badged over the summer holiday. The college has agreed to take the old minibus of our hands.

Events

In order to carry forward with a new committee it was suggested that in future a person should be found to co ordinate each event. It was also suggested that more use be made of the school website and email as points of contact. AG and STP said they will be handing over all the relevant information for the next committee but that care should be taken that events do not clash with those at Upton hall and the college. Anew event is also needed to replace the fireworks.

Christmas party

This raised £3400. The college hall has been booked for the 2^nd of December 2010 as has the entertainer.

Plant sale

This raised £370 through pre orders. It was suggested that the school website could be used to promote the next sale.

Sports Days

A letter is to be sent out requesting volunteers to run the refreshments.

Fun Day

The fun day will be on the school playground on the 2^nd of July. KSD will be approached for the use of the school hall, if England plays on that afternoon to show the game. A letter for volunteers is to be sent out.

Bags to school

This raised £528.

Treasurer’s report

Main account           -           £1784.19cr

Minibus account      -           £3.90cr

AOB

Mr Arnold has found new storage for the PTA so arrangements will have to be made to move our equipment from its present location.

Mrs McTaggart has suggested arranging with Merseyside Police to have Bags 2 School removing clothing from their lost property dept to raise funds. She will investigate and report back.

Next meeting 8pm 7^th July.